USCAA

This is a 12-month full-time administrative appointment, reporting directly to the Director of Athletics/Department Head of DAPER. This position provides complex administrative support to the Director of Athletics/Department Head. Additionally, this position will develop, coordinate, implement and manage effective communication strategies and practices specific to committees, projects and initiatives as assigned by the Director of Athletics/Department Head.  This position is involved in planning, facilitating and/or coordinating department-wide initiatives, projects and committees. Working independently or collaboratively with the Director of Athletics/Department Head, DAPER leadership team and staff and/or constituents across campus, this position organizes, supports and coordinates activities and projects that advance the initiatives, needs and goals of the department. General responsibilities also include the supervision, and management of the administrative support staff to ensure appropriate office coverage, customer service and internal departmental management. This position will also work directly with the Student Athlete Advisory Committee (SAAC) in developing leadership, coordinating community service and ensuring compliance with NCAA, conference and institutional policies and expectations.  In addition, this person is expected to work collaboratively with student leadership, internal DAPER groups, campus-wide departments and organizations, and demonstrate a working knowledge of sound budget management skills. Additional responsibilities in department wide administration as assigned.

Principal Duties:

• Provide direct administrative support for the Director of Athletics/Department Head to include but not limited to:
  • Scheduling diverse and complex appointments, meetings and travel
  • Develop, collate, write and format materials for presentations
  • Coordinate and reconcile various expense charges and reimbursements
• Project manage new and on-going key department-wide initiatives independently or with the DAPER leadership team. Establish priorities, direction, coordination, and/or strategies for implementation and management of initiatives as assigned by the Director of Athletics/Department Head.
• Work with Director of Athletics/Department Head to maintain strategic alignment across DAPER. Work collaboratively to define project scope, goals and deliverables and ensure deadlines are met and projects stay within budget.
• Works independently or collaboratively with the DAPER leadership team and other campus-wide departments and constituents to support and/or organize alumni and fund-raising outreach efforts, stewardship communications and acknowledgements. Monitors and utilizes databases and reports, and when appropriate organizes and plans alumni contact and activities.  
• Organize and manage meetings: DAPER Advisory Board, Visiting Committee, and Student Athlete Advisory Committee etc. Develop agendas, outline follow up items, and action steps. 
• Research and/or work with sub-committees to review and recommend best practices.  Design, document, and implement processes that improve communication, decision-making, and execution across the department. 
• Represents Director of Athletics/Department Head and or DAPER to high level internal and external constituents to identify and support alignment with other MIT offices, alumni groups, student groups, etc. with special emphasis on supporting the needs of areas within DAPER. Serve on campus-wide committees as needed/requested.
• Acts as liaison to the Student Athlete Advisory Committee which entails developing student leadership skills, coordinating community service activities and providing guidance and recommendations specific to NCAA conference, and institutional compliance, policies and expectations.
• Supervise and organize DAPER office administrative staff to ensure appropriate office coverage, customer service and internal management.
•  Improve collaboration across internal and external stakeholders by driving communication, information sharing and mission alignment. Demonstrates the comprehensive knowledge to interpret policies and procedures, answer questions and make recommendations.
• Represent MIT and/or DAPER on conference, regional and national committees.
• Other duties as assigned.

Qualifications:    

A college degree and a minimum of 2-4 years of project management experience is required, preferable in intercollegiate athletics or a related field. Strong organizational and communications skills and the ability to manage multiple projects simultaneously with limited supervision is required. Advanced knowledge of Word, Excel, PowerPoint and on-line calendar software is required. Ability to successfully interact with all levels of staff and various internal and external constituent groups, utilizing independent judgment, and respecting confidentiality and discretion is required.

This position may require weekend and evening hours and occasional travel. Application review will begin after deadline.  Employment is conditional upon successful completion of a background check.

MIT is an Affirmative Action Equal Opportunity Employer.  Minorities and women are encouraged to apply.