POSITION SUMMARY: The Assistant Athletic Director of Compliance works to support the mission and integrity of Vanguard University, to develop and formulate future planning to reach institutional and department goals, to lead initiatives and to create an excellent experience for our students through their participation in athletics. Reporting to the Director of Athletics, the assistant athletic director for compliance is responsible for the overall development, implementation, and review of Vanguard University’s Athletics compliance program. The assistant athletic director for compliance is also responsible for the daily operation of the compliance program including rules education, interpretation, and monitoring of compliance areas. The assistant athletic director for compliance shares responsibility for the integrity of the athletics program and assists the director of athletics in establishing a culture of compliance by ensuring full compliance with national, conference and institutional regulations.
Serves as a member of the athletic department’s senior management team.
Direct the institution's overall athletic compliance program consistent with all institution, conference and national regulations.
Reviewing coaches’ declaration of playing, practice seasons and schedules of contests.
Coordinating the education of prospective student-athletes, enrolled student-athletes, coaches, college personnel, and representative of athletics interests regarding national, conference and institutional rules.
Ensures all necessary information is updated in compliance assistant through the ARMS software.
Educates and provides ARMS compliance software training to appropriate institutional personnel.
Coordinating, preparing and maintaining financial aid reports in conjunction with the Financial Aid Office.
Monitoring financial aid limits offered based on team budgets.
Serving as department liaison with the eligibility center.
Coordinating student-athlete initial and continuing eligibility certification with the FAR and university registrar. Share status with coaches.
Reviewing and auditing off-campus recruiting contact and evaluation requests.
Reviewing academic transcripts to approve official visit requests.
Monitoring the number of official visits provided in all sports.
Interpreting all national, conference and institutional rules for coaches and staff.
Monitoring permissible recruiting materials in accordance with national, conference and institution bylaws.
Securing the release for potential transfer students and facilitate the release of student-athletes seeking to transfer, in consultation with the head coach and director of athletics.
Reviewing, and auditing weekly practice/competition logs.
Maintaining participation records and determining seasons of competition utilized by student-athletes.
Identifying potential rules violations and reporting them to the director of athletics and FAR.
Assisting in investigations of reported secondary rule violations.
Reviewing summer regulations regarding athletics participation, camps and employment for coaches and student-athletes.
Coordinating the Institutional Letter of Intent program for athletes.
Coordinating the release of Institutional Letter of Intent signees with the Sports Information Office, Financial Aid Office and the Office of Undergraduate Admissions.
Monitoring outside scholarships with the Financial Aid Office.
Coordinating the processing of initial and annual renewal, reduction, cancellation or non-renewal of athletic grants-in-aid with the Financial Aid Office.
Serving as department liaison with the Office of Undergraduate Admissions, Financial Aid Office, Office of the Registrar and FAR.
Serving as the chair of the Compliance Committee.
Serving as a member of the Athletics Committee.
Monitoring employment of student-athletes according to national and state laws.
Monitoring compliance with bylaws regarding complimentary admissions to athletics events.
Overseeing compliance with bylaws regarding summer camps.
Serving as a liaison with the IT department regarding ARMS and other software for compliance.
Other assigned duties as assigned by the Director of Athletics.
Bachelor’s degree required, Master’s preferred
At least two years’ experience in athletics department environment or the equivalent thereof.
Proficient in Microsoft Office suite of applications. Familiarity with ARMS compliance software, preferred.
Exceptional office management, organizational, writing, and communication skills.
Ability to work independently and prioritize diverse and specialized details and tasks.
Exceptional proficiency in conflict management, mediation and resolution.
Absolute preservation of confidential records, financial data and agreed upon conversations.
Ability to be flexible to changing conditions, needs, and job responsibilities.
A strong interest in seeing intercollegiate athletes succeed.
An understanding and sensitivity to FERPA laws as it pertains to student-athletes.
A working knowledge of national rules, bylaws and philosophies. NCAA DII Experience a plus.
Excellent customer service: must be team-oriented, able to demonstrate exceptional communication abilities, both orally and in writing, and work with multiple audiences both externally and internally.
Must be highly motivated, organized, multitasked, and goal-orientated.
Ability to work flexible schedule, including some nights, weekends, travel.
Knowledge and acceptance of the Christian mission, principles and philosophies of Vanguard University. An enthusiastic, mature, contagious Christian faith and active church participation desired.
Additional Salary Information: Salary is commensurate with education and experience and includes a generous benefits package.
Internal Number: ADC621
About Vanguard University
VANGUARD UNIVERSITY OF SOUTHERN CALIFORNIA is a private, co-educational, comprehensive University of liberal arts and professional studies that believes its evangelical Christian community in the Pentecostal tradition offers a unique opportunity for academic achievement. Vanguard University embodies a Christ-centered, multicultural community serving approximately 2,200 students. Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks faculty that will mentor students and will interact with the Vanguard community in a way that reflects a commitment to cultural proficiency. Vanguard is also an HSI (Hispanic Serving Institution). Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University.