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Graduate Assistant - Facilities and Event Management
Tulane University
| POSITION SUMMARY: Work in the facilities and events department of Tulane Athletics to assist in organizing, planning, and managing of all sporting events, while having oversight of Women’s Volleyball, Beach Volleyball, and Women’s Tennis Game Day Operations. Serve as the primary assistant to Facility and Events Coordinator for facility operations at Fogelman/Devlin Fieldhouse. Assist with credential creation and distribution for all Tulane sporting events. Create visiting team and TV production guides for all sports. Schedule essential game day personnel for assigned sports. Oversee departmental inventory and radio maintenance. Other duties as assigned. REQUIRED EDUCATION AND EXPERIENCE: 1.Bachelor’s Degree 2.A minimum of one year experience in college athletics, whether as a student worker or student-athlete PREFERRED QUALIFICATIONS: 1.Experience with facility and/or event management, or a degree in a similar field 2.Experience at the NCAA D-I level REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY: 1.Strong interpersonal skills 2.Customer service skills 3.Ability to interact effectively with coaches, administrators, student athletes and vendors 4.Extremely organized, self-starter, intrinsically motivated 5.Strong organizational, management and leadership skills 6.Proven ability to multi-task effectively 7.Ability to prioritize assignments and meet deadlines 8.Proficient computer skills including word processing, spreadsheets 9.Availability to work flexible work schedule including nights and weekends 10.Thorough knowledge of NCAA and American conference rules and regulations
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(25%) Act as lead Event Manager for all home Volleyball and Beach Volleyball matches. Assist with the preparation and set up activities for other home intercollegiate athletic events, including but not limited to setting up athletic facilities, monitoring staff, and ordering hospitality for working staff. STANDARD: Events are managed and organized commensurate with the standards of a Division I-A athletics program. Problems are resolved promptly and with sensitivity. Issues and concerns are communicated to the appropriate parties and the Assistant Athletic Director for Facilities and Events in an effective manner. (25%) Assist with distributing credentials for Tulane Athletics staff, vendors, media, visiting team staff, etc. STANDARD: Credentials are organized and distributed in a timely manner. Information regarding credentials is organized and kept confidential. (25%) Oversee and supervise Facility and Event Student Worker program. This entails the hiring, scheduling, training, etc… for all student workers and student supervisors. STANDARD: Fill athletic event staff needs before scheduled events, communicate with staff the expectations of their position and Tulane Athletics, and send weekly reminders of position schedule to staff via email. (15%) Performs other duties and projects as assigned by the Director for Facilities and Events. STANDARD: Responsibilities are assigned in order to provide effective service levels. Exhibits a willingness to undertake additional tasks and projects. Constantly seeks knowledge and growth in the strength and conditioning field. Asks questions and gathers information as necessary. (10%) Help with the set-up, break-down, operation of non-athletic events (meetings, meal, press conferences, etc.) STANDARD: Ensure that all facilities are set up to the specifications that have been requested and communicate issues and solutions to the head of the event. ONE (1) OPENING If interested in this position please email a copy of your resume, a cover letter and three (3) references in one (1) PDF document to Adam Tom - atom@tulane.edu For more information about Tulane Graduate Programs and deadlines, please visit: https://tulane.edu/academics/graduate-education
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