SUMMARY: Reports to the Vice-President for Student Affairs and collaborates with the President, the Athletic Director is responsible for administration and direction of the entire intercollegiate athletic program and for supervising the entire coaching staff and other personnel with all NOC athletic programs. In addition, the Athletic Director directs, coordinates, and develops student athletic programs and coordinates the administrative and marketing programs which support the Mavericks and Jets athletic programs in compliance with the rules and regulations of the NJCAA and Region II. The Athletic Director’s job is very complex and diverse; however, there are four basic responsibilities: the academic success of student athletes, fiscal responsibility, rules compliance, and competitive success. In addition, the athletic director is to maintain comparable facilities, opportunities, and experiences for students and coaches on the Tonkawa and Enid campuses.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:
Provides overall leadership, direction, and supervision for the entire coaching staff and other personnel within the athletic program while promoting academic success, athletic excellence, and good sportsmanship;
Recommends and implements intercollegiate athletic budgets and provides fiscal overview for the athletic program and individual sports;
Works with the Northern Oklahoma College Foundation, Inc. in fund raising activities for the athletic programs;
Ensures that all events held in conjunction of the Athletic Department are in compliance with NJCAA and Region II regulations;
Develops appropriate tracking of and maintains appropriate information regarding the scholastic performance of all student athletes;
Works with faculty and other areas as appropriate to ensure that student athletes receive needed intervention and academic assistance in a timely manner;
Maintains all team rosters, team and department grade point averages, and responsible for submission of all individual and team academic award nominations with the NJCAA;
Responsible for working with the finance department, human resources and the scholarship office to gather all necessary information to complete annual EADA report, publish and distribute report content in accordance with U.S. Department of Education policy;
Provides athletic information for various institutional, state, and federal reports;
Prepare, administer and maintain exit interviews with student athletes in cooperation with Director of Institutional Research;
Coordinates search committees for selection of new coaches in cooperation with VP Academic Affairs;
Coordinates with coaches to disseminate team schedules, rosters, logos, photos, and other requested materials for all athletic events, tournaments hosted by NOC and for post-season play;
Supervises all recruitment activities within the intercollegiate athletic programs to ensure compliance with conference and national rules;
Enforces safety and health regulations and coordinates with appropriate staff on athletic insurance issues;
Oversees processing of insurance claims for student athlete injuries;
Monitors and manages student athletic injuries utilizing NOC athletic trainers;
Oversees student athlete scholarship process to ensure current college and NJCAA Policies are enforced.
Serves as contact for Region II of the NJCAA and represents Northern Oklahoma College Tonkawa and Enid Campuses at regional meetings and communicates appropriate information to coaches and college administration;
Develops, in cooperation with athletic staff, games, schedules, and a certified base of game officials;
Coordinates with coaches and disseminates team schedules for all College sporting events on the Tonkawa Campus and Enid Campus;
Coordinates all team travel adhering to prudent budgetary practices and college policies;
Responsible for all game day personnel such as score keepers table, gate, security for officials;
Oversees concessions and other sales at home activities on both campuses;
Oversees effective maintenance of all athletic facilities and equipment;
Maintains an inventory record of all athletic equipment;
Primarily responsible for content management of all electronic media involving athletics including Jets and Mavericks websites and social media networks.
Primarily responsible for compliance with NOC Graphic Standards Guide and Branding for athletics;
Oversees maintenance of accurate and official team records, individual records, and program history and ensures timely submission of required documentation and reports to NJCAA and other entities by coaching staff;
Develops and maintains an effective program in order to identify and attract scholarship prospects for the teams;
Primarily responsible student athlete eligibility, ensures ongoing eligibility, and prepare reports for NJCAA utilizing the NJCAA online eligibility and reporting website;
Monitors letters of intent, release agreements, transfer tracking forms and transfer waivers;
Updates Student Athletic Handbook and policies and makes certain policies are consistent with current NOC Course Catalog and Student Handbook. Presents the revised policy to NOC Regents;
Coordinates Student Athlete Handbook training and orientation with all student athletes, managers, trainers, coaches and volunteers. Maintains file of signed handbook agreement forms;
Oversees enforcement of policies concerning athletes, teams, and coaches;
Oversees Cheerleading programs and coaches;
Attend post-season playoffs for all teams and work with NJCAA to provide required documents and assist with making team arrangements;
Appropriate driver’s license for transportation of team in vans or bus;
The athletic director may not coach any NOC athletic team.
The athletic director will be required to split hours and maintain offices on both Tonkawa and Enid campuses and to attend the majority of home athletic events on each campus.
Maintains job manual;
Other duties as assigned by the President and VP Student Affairs.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Athletic Director must preserve confidentiality of privileged and sensitive information such as student records and use independent judgment and initiative in the planning, organization, and performance of work. The ideal candidate will be able to work under pressure, be flexible, meet deadlines, and set priorities while maintaining professional relationships when dealing with individuals; he or she must also value the significance of collaborative inclusiveness with a diverse employee and student population. The successful candidate will be an effective advocate who is assertive, yet diplomatic and passionate about helping students succeed. Interpersonal skills must be strong as the AD will be interacting with multiple stakeholders including, but not limited to: players, coaches, faculty, administrators, parents, donors, fans, media, NJCAA peers and coaches. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check. Proficiency with Microsoft Office applications is also required.
EDUCATION and/or EXPERIENCE: Bachelor’s degree in Physical Education or related field, master’s degree required, and a minimum of three years employment experience with intercollegiate athletics preferred.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Operate in a variety of indoor and outdoor environments with weather extremes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This administration role is a 12 month position. Applicants will need to submit an NOC application which is available online atwww.noc.edu/staff , a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE. Applications will be taken until the position is filled.
About NORTHERN OKLAHOMA COLLEGE
Northern Oklahoma College, the State’s first public community college , is a multi-campus, land-grant
institution that provides high quality, accessible, and affordable educational opportunities and services
which create life-changing experiences and develop students as effective learners and leaders within their
communities in a connected, ever-changing world.