Operations, Operations - Administrative Support, Operations - Business Office
4 Year Degree
JOB DESCRIPTION:Manage the internal operations of the athletics department. Maintains office efficiency by designing and implementing office policies, standards and procedures; measuring results against standards; making necessary adjustments. Administer and ensure adherence to departmental yearly and long-term strategic plans. Makes it possible for other employees to function effectively and efficiently.Manage the human resource functions of the department of athletics. Oversees employee relations and performance management; recruitment and retention; compensation, classification, university policy, employment state/federal law. Serve as departmental liaison to UHRS and other campus units in regards to human resource matters for all of the Athletic Staff.Provide sport administration oversight, leadership and supervision to all persons in the assigned sport(s); assess and evaluate operations and personnel performance in the assigned sports; assist in the preparation and monitoring of budgets in the assigned sports. Comply fully with all NCAA, Summit League (or other conference) and IUPUI rules, regulations, policies and procedures.Internal & Human Resources Operations:1. Provide leadership, expertise and administrative direction to senior management, managers and employees on all facets of Human Resources. Develop and implement departmental policy, guidelines and procedures; ensure department compliance with university policy and state and federal regulations. Addresses issues impacting IUPUI Athletics reputation, image, and public relations.2. Advise managers on organizational structure and development within the Athletics department. Oversee and facilitate the review and updating of department organizational charts and positions descriptions and the preparation of position descriptions for new positions; serve as a consultant to senior management and managers in this task.3. Perform internal equity reviews for current staff and recommend pay adjustments, new hire salaries, etc. Advise senior management on best pay practices and philosophy in an effort to maintain internal equity among coaches and staff. Develop and administer coaches’ employment contracts for new coaches and on an annual basis; includes 4 multi-year contracts and approximately 66 annual contracts.4. Plan, develop and direct the procedures for recruitment and selection of new department employees in appointed coach, assistant coach, professional, support and service maintenance staff positions. Ensuring that coaches take steps in compliance with NCAA regarding the appointment of coaches and recruiting activities; communicating with other universities to determine when new coaches are eligible to recruit for IUPUI.5. Management of Professional Behavior and Conduct of Coaches; participate in the investigation and resolution of ongoing employee relations problems, anticipate problems whenever possible, and develop, recommend, and initiate appropriate steps for resolution. Work with supervisors, management and employees to address employee performance issues, including employee corrective action and development of performance improvement plans. Educate and train department area supervisors and management in legal issues, policies and processes in regards to employees. Plan and coordinate employee development opportunities for department staff.6. Plan, direct, and supervise all activities relating to the administration and maintenance of payroll for the athletics department employees. Establish payroll processing standards the development and implementation of accurate, timely, consistent and compliant payroll processing practices. Ensure the application of internal guidelines, university policy and state and federal regulations; the implementation of new and revised payroll processes and procedures, as well as the ongoing training and development needs for the staff to effectively use and apply system applications in university systems in HRMS, TIME, etc.7. Work with the Director of Athletics and Deputy AD to identify and implement tools/strategies to enhance interdepartmental communication, improve efficiency and effectiveness of internal processes.8. Execution of various surveys and compilation, interpretation of data to assist Director of Athletics, Deputy AD, and Senior Associate AD in all decision making with regards to internal and external constituent feedback, strategic planning, and student-athlete experience.9. Manage the scheduling and logistical aspects of the Faculty Athletics Committee meetings, The Summit League Athletic Directors and Joint Group meetings, the Head Coaches meetings, Athletics Administrative Staff meetings and retreats, Athletics Department All-Staff meetings, Jaguars Athletic Club meetings, and assist with preparation and follow up action items for each meeting.10. Process philanthropic gifts per IUPUI Foundation policies and procedures.11. Assist the Director of Athletics and Senior Associate AD in the development, maintenance of alumni and donor databases and use mass communication tools to provide various information to external constituents.12. Provide support to the Director of Athletics and Senior Associate AD with regards to hospitality efforts and game day activities for men’s basketball, conference and NCAA events hosted by the institution, as well as other home athletic events as assigned.13. Represent the Department of Intercollegiate Athletics as advisor to any student organization(s) whose mission it is to support intercollegiate athletics at IUPUI.REQUIRED QUALIFICATIONS:Bachelor’s degree in business administration, sports management, or related field, plus 2 years in collegiate athletics, or related role. Valid Drivers’ license.PREFERRED QUALIFICATIONS: Master’s degree.HOW TO APPLY:Applicants must apply online (resume, cover letter, and references are required) by June 23, 2017. Direct link to the application: https://iujobs.peopleadmin.com/postings/35783.Indiana University is an equal employment and Affirmative Action Employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation or identity, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.
IUPUI is located in downtown Indianapolis, IN. As Indiana’s premier urban public research university, IUPUI believes in the power of transformation. We are committed to providing educational opportunities that transform the lives of our students, our community, and the changing world around us. It was this commitment that was behind the merger of the Indianapolis campuses and programs of Indiana ...University and Purdue University—some of which are more than 100 years old—that won accreditation by the Higher Learning Commission in 1969, creating IUPUI. We’re now Indiana’s premier urban research university offering more than 200 degree programs from both Indiana University and Purdue University. IUPUI Athletics is a Division I member of the NCAA and The Summit League striving to "recruit, retain, and graduate champions."