Receive and record all expense related items, including accounts payable, reimbursements, credit card transactions, non-gift deposits, and journal vouchers, while also assisting in financial day-to-day management by performing advanced financial functions to include new hire orientation and assisting with monthly reporting/reconciliation and year-end closing/audit support.
1.Process operating and restricted purchase order requisitions, accounts payable vouchers, and reimbursements for equipment, supplies, and services. Review and/or process financial documents ensuring that transactions are accurate and complete, reported with acceptable accounting standards, and in accordance with College, IRS, conference, and NCAA policies and procedures. Review and enforce processes to ensure they are followed and submitted in a timely manner; review accuracy of information submitted; serve as the internal liaison with campus accounting and purchasing departments; review and reconcile College credit card logs and monthly transactions; prepare Athletics invoicing and other account receivables; and prepare Big East, Hockey East, and NCAA championship reimbursements.
2.Manage and process payments for all game day event workers for the Athletics department. Ensure W-9's are collected and submitted to Payroll/Financial Services before employees start work, collect and condense game day payroll requests from all supervisors into one streamlined version for Financial Services, receive and process in an efficient manner, perform a thorough review of payroll payment requests and accuracy of financial personal information, review and enforce processes to ensure they are followed and submitted in a timely manner, and ensure payroll is processed monthly for all areas.
3.Prepare a business operations education plan for new employees and annual review for all athletics staff in regards to athletics business process and policy. Maintain and update internal business operations policy manual, update internal employee training program for new employees, and maintain, update and/or create educational tools to communicate proper processes and policies.
4.Assist the Associate Athletic Director in reconciling Athletic accounts and analyzing financial data. Review and provide recommendations for improved accounting control measures and general business practices to increase efficiencies and productivity, provide financial information to the Associate AD by researching and analyzing data to prepare reports; review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports; and reconcile and audit ticket sales reports and deposits by the Ticket office to assure internal controls.
5.Collect and condense SAF/AE requests from staff into one streamlined report for the SAF/AE Committee to review in an efficient manner, perform a thorough review of request and accuracy of financial and personal information, review all requests to ensure they meet NCAA regulations and consult the Compliance office for additional approval when necessary, ensure AP vouchers are processed in a timely manner, review and correct errors when found, reconcile SAF/AE reports, and provide the reports to the committee on a monthly basis.
6.Assist with year-end closing procedures and audits including recording expenses and preparing documentation. Follow up on all outstanding invoices and payments, process journal vouchers to close books properly for the fiscal year-end, assist in ensuring all year-end closing procedures are completed correctly and by the appropriate deadlines, and assist in audit requests.
Perform all other duties as may be required.
EDUCATION AND EXPERIENCE REQUIRED:
· Bachelor's Degree in finance, accounting, management or other business related field from an accredited institution · Two to four years' experience, preferably in accounting or finance, or an equivalent combination of education and experience. · Strong knowledge of and demonstrated interest in business operations · Good oral, written, and interpersonal skills · Strategic, innovative, and creative thinker, as well as self-starter · Ability to work well with others and communicate effectively · Ability to multi-task, manage time, and meet deadlines · General knowledge of business processes and procedures · Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Access, etc.)
· Sitting in a normal seated position for extended periods of time · Reaching by extending hand(s) or arm(s) in any direction · Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard · Communication skills using the spoken word · Ability to see within normal parameters · Ability to hear within normal range · Ability to move about
About Providence College
What We ValueProvidence College, a primarily undergraduate, liberal arts, Catholic institution of higher education conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.