Assistant/Associate Director of Athletics - Internal Operations
April 30, 2018
Full-time - Experienced
Executive, Executive - Associate Athletics Director
Willamette University announces a full-time position for an Assistant/Associate Director of Athletics – Internal Operations. Serves as a member of the Athletics Department senior management team and is responsible for several vital function areas within the department—compliance, human resources, and financial operations.
Work involves a wide variety of situations as the incumbent performs complex duties and responsibilities in the University’s athletic efforts. Requires strong financial, interpersonal, and communication skills in order to exchange information with others both inside and outside the University and may have a significant impact upon the University’s reputation and operations. The position works to ensure that Willamette University complies with all university, Northwest Conference, and NCAA rules, regulations and policies, specifically relating to those internal and external expectations related to financial, compliance, and human resource reporting.
This is a full-time 12-month administrative appointment (year-round) and offers an attractive benefits package. Duties & Responsibilities
The duties and responsibilities of this position include, but are not limited to, the following functions, which are not listed in any particular order of important or significance:
Serves as a member of the athletic department senior staff. Supervises and participates in the development, implementation, and management of all Department of Athletics related budgets. Advises the Director of Intercollegiate Athletics, other administrators, coaching staff, and other relevant staff in matters related to budgets, purchasing, and travel. Prepares monthly financial summary reports for the Director of Intercollegiate Athletics and highlights any areas of concern. Serves as departmental liaison with Human Resources. Prepares appointment contracts, addenda and consults with HR and other parties regarding contract renewals and extensions for Athletic department staff. Serves on search committees for coaches, staff, and athletic administrators as assigned by the Director of Intercollegiate Athletics. Compiles and submits annual EADA, NCAA, and other mandatory reports in conjunction with the Business Office and appropriate staff. Works with University Fiscal Officer to monitor department expenditures to ensure compliance with University, Northwest Conference, and NCAA rules and regulations. Approves payment of invoices and approves department travel expense reports. Prepares post-season travel reimbursements. Maintains department policies and procedures manual, student-athlete handbook, and other educational materials. Arranges and conducts pre-season NCAA certification meetings and oversees student-athlete eligibility. Represent the department and division on assigned campus committees. Assists in game management responsibilities and supervision as needed and necessary. When appropriate, acts as an official representative of the University at Conference and NCAA meetings. Performs other duties as assigned.
Any combination of education, training or experience that provides the knowledge, skills and abilities required to perform the essential functions. A Bachelor’s degree is required.
Minimum of 3 years’ experience working in higher education administration.
Knowledge of the principles of Athletics administration, budgeting and personnel management, NCAA rules and regulations, Title IX compliance, gender equity and diversity.
Ability to promote the core academic values of Willamette University and the role of athletics in the mission of Student Affairs, including a rich understanding of student success.
A successful record of, and commitment to, promoting diversity, equity, inclusion and the development of diverse organizations.
General knowledge of objectives and rules of all sports sponsored by the University.
Excellent communication, interpersonal and responsive skills to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, and students.
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
Knowledge of and demonstrated experience in budgetary procedures, and appropriate software programs.
Demonstrated strong analytical, problem solving and writing skills with experience using word processing, spreadsheet, and database management programs with ability and desire to learn new programs.
Must possess a current driver’s license valid in the state of Oregon and a driving record insurable by the University’s insurer.
Successful clearance of a criminal conviction record check.
Internal Number: R0001091
About Willamette University
Willamette is a nationally renowned, highly selective private liberal arts university in Salem, Oregon and has become a national leader in sustainability and civic engagement. Willamette's NCAA Division III program is a member of the highly competitive Northwest Conference and offers 18 sports for men and women in which nearly one-quarter of the undergraduate student body participates.