The Department of Intercollegiate Athletics sponsors 21 sports at the NCAA Division I level. All sports compete in the Big West Conference except Football (Big Sky Conference), Wrestling (PAC-12) and Indoor Women’s Track and Men’s and Women’s Swimming and Diving (MPSF). Women's NCAA Division I sports programs are: basketball, indoor volleyball, soccer, softball, cross country, indoor track and field, outdoor track and field, swimming and diving, tennis, golf and beach volleyball. Men's NCAA Division I sports programs are: football, basketball, baseball, cross country, golf, swimming and diving, tennis, outdoor track and field, soccer, and wrestling.
Under general direction, this position performs a variety of administrative and technical duties requiring knowledge of methods and procedures to provide support for all aspects of compliance for an NCAA Division I Athletics program. Responsibilities include applying and monitoring policies and procedures to ensure department and university compliance with NCAA and Conference rules and regulations and to evaluate department issues for compliance (e.g.Title IX).
The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:
-Explain the intricacies of NCAA, Conference, Cal Poly and CSU systems to coaches and students to ensure understanding on how these systems interact and coincide with internal campus policies and procedures and the impact on NCAA eligibility.
-Coordinate with coaches and financial aid office the awarding of athletic scholarships along with monitoring the team limits/counters according to NCAA rules.
-Issue and monitor NLI awards.
-Evaluate transcripts, calculate GPA, and assess test scores of prospects for NCAA and CSU/Cal Poly requirements.
-Act as liaison between coaches, student-athletes, admissions office, registrar’s office and NCAA Eligibility Center to ensure timely distribution of eligibility information.
-Assist in coordination of student-athlete NCAA eligibility and providing this information to the campus as needed.
-Maintain NCAA Eligibility Center Institutional Request list (IRL).
-Generate Initial Eligibility Waivers.
-Help to maintain and monitor team rosters and squad lists with distribution to coaches.
-Manage NCAA Compliance Assistance (CAi).
-Help administer team meetings – approximately 30 plus team meetings at beginning of year to provide extensive overview of NCAA, Big West, and Cal Poly rules and regulations and academic eligibility.
-Monitor coaches reporting through Jumpforward – CARA logs, contact and evaluation, telephone logs and team calendars.
-Coordinate approval and processing of official visits through Jumpforward.
-Coordinate and monitor playing and practice seasons (including declaration of season).
-Provide and monitor transfer tracers and permission to speak letters.
-Monitor complimentary admissions and outside income forms.
-Monitor summer conditioning and voluntary activities.
-Work closely with Associate Athletic Director of Compliance and FAR with investigations of potential rule violations.
-Research and provide interpretations of NCAA, Big West, Big Sky, Pac-12 rules to coaches, student-athletes and staff.
Education and Experience:
Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Licenses, Certificates, Credentials:
Possession of a valid driver’s license or the ability to obtain by date of hire
Required Skills, Knowledge, and Abilities
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Ability to analyze financial aid data and make accurate projections using business mathematics to ensure NCAA financial aid requirements are adhered to.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Ability to investigate and analyze problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting all aspects of compliance for an NCAA Division I Athletics program. Ability to train others on new skills and procedures and provide lead work direction.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Thorough knowledge of English grammar, spelling and punctuation.
Ability to interpret, communicate and apply policies and procedures.
Demonstrated ability to maintain a high degree of confidentiality.
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
Additional Salary Information: Anticipated hiring range $3,288 - $3,877 per month.
Cal Poly is a state university with over 18,000 students. The University has a distinctive mission and is best known for its polytechnic programs. It also offers comprehensive curricula in the arts and sciences. One of the 23 campuses of The California State University, Cal Poly has built a solid reputation on its learn-by-doing approach to the preparation of undergraduate and graduate students fo...r careers in applied technical and professional fields. The University is organized into six colleges: Agriculture, Food & Environmental Sciences; Architecture and Environmental Design; Business; Engineering; Liberal Arts; and Science and Mathematics. Nearly two-thirds of the University's students major in agriculture, architecture and environmental esign, business, or engineering. Student quality is high, with applications significantly exceeding admissions. Cal Poly is located in San Luis Obispo, a city of 42,000 located twelve miles from the Pacific Ocean and midway between San Francisco and Los Angeles on California's scenic central coast. University families live in San Luis Obispo and nearby communities both on the coast and inland. Excellent recreational facilities are available, and the area has an outstanding climate, with an average daily maximum temperature of 62.2 in January, 77.0 in August, and an annual average of 70.2.
CAL POLY ATHLETICS
Cal Poly operates its athletic program with integrity and in full compliance with institutional, conference and NCAA guidelines. Cal Poly sponsors 21 sports at the NCAA Division I level. All sports compete in the Big West Conference except Football (Big Sky Conference) Wrestling(Pac-12), and Men's and Women's Swimming (Mountain Pacific Sports Federation).
Men's NCAA Division I sports programs include: football, basketball, baseball, cross country, golf, swimming and diving, tennis, outdoor track and field, soccer, and wrestling.
Women's NCAA Division I sports programs include: basketball, volleyball, soccer, softball, cross country, indoor track and field, outdoor track and field, swimming and diving, tennis, golf and beach volleyball.