The Assistant Director of Academic Services coordinates academic support services for the University of San Diego student athletes, including tutoring and study table and oversees student workers. The Assistant Director will also serve as academic counselor to designated teams. Detailed Description The Assistant Director of Academic Services coordinates academic support services for the University of San Diego student athletes, including tutoring and study table and oversees student workers. The Assistant Director will also serve as academic counselor to designated teams. General supervision received from the Assistant Athletic Director for Academics and Student Development. Close supervision of academic support staff comprised of approximately 20 tutors and student workers.
Essential Duties and Responsibilities:
1. Academic Services
Makes frequent recommendations to the Assistant AD for Academics and Student Development regarding current and future needs of the program. Introduces academic resources, explains purposes and goals of academic support program to student athletes at annual initial and continuing eligibility meetings. Coordinates the tutoring program. Works in conjunction with resources on campus to meet the tutoring needs of student athletes. Coordinates the recruitment, hiring, training, and evaluation of tutors. Instructs and directs tutors and student workers to ensure the implementation of best practice methodologies as it relates to tutoring, study hall, academic success and NCAA continuing eligibility. Each semester in conjunction with the USD Bookstore, organizes, distributes and returns textbooks for student-athletes who receive books as part of athletic aid. Ensures reporting of mandated study table hours to coaches and sport facilitators for all sports. Monitors academic progress of student athletes through routine contact with student athletes and professors. Coordinates periodic grade checks each semester for all at-risk student athletes. Maintains equipment in the computer laboratory of the Academic Support Center. Computes individual and team GPA’s for individual and conference awards. Handles the nomination process and drafts the nomination forms for all academic honors, scholarships and degree completion awards. Coordinates the Welcome Home Event, Intersession/Life Skills Programming for Winter/Spring Sports, Summer Academic/Life Skills Programming and additional program and events to be determined. Markets services available to student athletes on the Athletic Department website.
2. Academic Counseling – Teams to be Determined
Provides one-on-one academic counseling. Makes referrals to other campus offices and departments as appropriate. Assesses individual student-athletes regarding academic performance, developing graduation plans, time management, goal setting, learning and study strategies, test taking, note taking, and other skills necessary for academic success. In coordination with University advisors, develops four-year academic plans, reviews transcripts and monitors academic progress leading toward a degree. Assists students with the selection of proper courses each semester as well as intersession and summer sessions. Reviews academic schedules each semester to ensure student athletes are enrolled in degree applicable credits and maintaining continuing eligibility standards. Monitors all adding and dropping of course work for student-athletes in regard to continuing eligibility. Collaborates with the Assistant AD of Academics and Student Development and Assistant AD of Compliance on monitoring continuing eligibility of student athletes and preparing NCAA and WCC academic reports. Advises faculty members of individual student class conflicts with travel to “away” contests. Acts as a liaison with coaches. Meets routinely to discuss problems and concerns and share ideas and information. Assists coaches in the recruiting process by discussing academics with prospective student athletes during campus visits; sets up appointments with prospective student athletes to meet with professors. Collaborates with the Assistant Directors and Assistant AD’s to ensure a comprehensive understanding and ability to administer all aspects of each others’ programs and assist each other when necessary. Communicates with sport supervisors and coaches regarding student athletes’ progress toward degree to ensure that scholarship student athletes complete their degrees within four years or within eligibility.
Bachelor’s Degree required.
Working knowledge of NCAA rules and regulations.
Experience working in a collegiate athletic department or as a collegiate student athlete preferred.
Performance Expectations: Knowledge, Skills and Abilities:
Personal initiative, dependability, self-discipline, self-confidence, and the ability to overcome obstacles and focus energy.
Excellent oral and written communication skills and the ability to communicate with a variety of constituencies, including experience with supervisory skills.
Experience in both short- and long-range planning and the ability to focus on administrative details.
Patience and interpersonal skills to be able to work effectively with college student-athletes.
Special Conditions of Employment:
• Ability to work nights, weekends and some holidays as required by the teams’ schedules.
• Ability to travel with teams when required.
• Successful completion of required background checks.
Certificates, Licenses, Registrations:
• Heartsaver CPR /AED certification required. Must have this certificate within 6 weeks of employment.
• California driver’s license required within 6 weeks of employment.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Serious candidates are encouraged to request official transcripts to help expedite the hiring process.
Additional Salary Information: Salary: Commensurate with experience; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The University of San Diego is a Roman Catholic institution committed to advancing academic excellence, expanding liberal and professional knowledge, creating a diverse and inclusive community and preparing leaders dedicated to ethical conduct and compassionate service. Located on 180 acres overlooking San Diego’s Mission Bay, USD enrolls over 8,000 undergraduate and graduate students in seven col...leges and schools – the College of Arts and Sciences, the School of Business Administration, the Shiley-Marcos School of Engineering, the Hahn School of Nursing and Health Science, the Joan B. Kroc School of Peace Studies, the School of Law, and the School of Leadership and Education Sciences. The University of San Diego seeks gender, cultural and ethnic diversity in its administration, faculty, staff and student populations. USD has a 17 Division I NCAA sports, including FCS football.